Systems setup

Systems breakdown structure

A systems breakdown structure is a hierarchical tree of systems, sub-systems, and entities that comprise a system.

Systems breakdown structures can be mapped within V-Raptor to categorise, allocate, and assign document clauses, and work items.

Creating a new system breakdown structure

1. Click on the menu button to open the menu

   

2. Make sure the organisation you are creating the work item prefix for is selected

3. Click the gear icon next to the organisation name to go to the settings screen for your organisation

4. Click the Systems menu option

5. Click the New system button

6. Enter details for the new system

   • System name

     The full name of the new system

   • System description

     Optionally add a long description for the system

7. Click on the Create button

Adding sub systems and entities

Once a system has been created, sub systems and entities can be added below the system in the tree.

1. From the systems settings click on the system you want to add sub systems or entities to

2. Click on the New button next to the entity you want to add the new sub system or entity below

3. Enter details for the new sub system or entity

   • System name

     The full name of the new sub system or entity

   • System description

     Optionally add a long description for the sub system or entity

4. Click on the Create button

Allocate document clauses to a system

Document clauses can be allocated to a system in any document by adding a new column.

1. Open a document

2. Add a new column to the document

3. Click on the new column heading to select it

4. From the Home tab on the toolbar, click the Data type icon

5. Select System from the drop down menu

6. Start allocating clauses to system using the select system menu for each clause

Allocate work item to a system

Work items can be allocated to a system when creating or editing the work item.

1. Go to create a new work item, or edit an existing work item

2. Allocate the work item to a system using the select system menu